Renting an exhibition display can be quite easy or a melodrama in the making. Always shop and compare apples to apples, negotiate fairly, and know your full budget numbers to avoid the pitfalls of the “after-fight.”

The Costs. Find out exactly what the rental fee that you have been quoted costs. Does the quote include shipping and/or installation and dismantlement? Drayage? Electrical services? Find out if this is an all-inclusive car+miles+gas contract.

Ala Carte. Many exhibit rental house have off the menu extras that are either hanging around their warehouse or might be something they would consider buying for your rental and re-rent down the road. Don’t be afraid to ask!

Your Liability. Who is liable for repairs if the exhibit is damaged? If the exhibit is rented as “property only” chances are you are liable. If the exhibit house also handles the show management side of the rental – you should be in the clear.

Exhibit Sub-lease. Check with your exhibit house where you store your booth – they may have a program to rent your exhibit out during your off-season. This is a great way to compensate the costs of storage and maintenance of your exhibit properties.