Ever felt lost in the maze of trade show union rules? Exhibitors often arrive at venues unsure of what they can handle themselves versus what union crews control. When you understand these trade show union rules, you cut costs, avoid disputes, and manage your exhibit with confidence.
Who Does What?
At most U.S. convention centers, show management oversees the event while official contractors such as GES and Freeman provide essential services and labor. Exhibitors may also hire exhibitor-appointed contractors (EACs) for tasks like setting up and dismantling booths. The catch is that, in union venues, exhibitors and their EACs must follow strict rules, especially for electrical, plumbing, rigging, or drayage work.
Not Always Exclusive
First-time exhibitors often assume they must rely solely on onsite contractors. In reality, trade show union rules allow more flexibility. You can bring a full-service exhibit house to design, build, and manage non-restricted services. The smart approach is to identify which tasks the union controls and which you can outsource or manage directly.
Regional Differences
Union requirements vary widely. For example, Chicago’s McCormick Place has historically had some of the strictest union labor rules, although reforms have eased exhibitor rights in recent years. Contrast this with Europe: trade show union rules don’t apply at major venues in Germany, France, or Spain. Exhibitors there often find the process more flexible and less costly. Many U.S. exhibitors call their first European show a “shock” because setup feels faster, cheaper, and more flexible.
Practical Tips
Trade show union rules require preparation. Compare rates from contractors, study the exhibitor manual, and plan for restricted services early. Walk into the venue knowing what you can do yourself and what requires union labor. Exhibitors who prepare this way avoid costly surprises and gain full control over their exhibiting experience.
