i&d, installation and dismantle, trade show

Whether this is your first trade show or your hundredth, knowing installation and dismantle (I&D) terminology helps you work more effectively with crews, contractors, and unions. Understanding the lingo ensures you know who is doing what, when work begins, and what rates apply.

Below is a glossary of common I&D terms used on the trade show floor.

Key Trade Show I&D Roles

  • Carpenter – A skilled worker hired to unpack, install, assemble, dismantle, and re-pack exhibit properties.
  • Craftsperson – A laborer who provides installation and dismantle services for trade show displays.
  • Installation Contractor – A company that supervises and coordinates workers who install and dismantle exhibits.
  • Labor – General term for contracted workers who perform I&D services.
  • Union Steward/Shop Steward – An elected union official responsible for overseeing work and resolving disputes in the facility.

Common Processes and Instructions

  • Installation/Setup/Assembly – The process of building a trade show exhibit according to drawings or instructions.
  • Set-up Drawing – Instructions and diagrams showing how to properly install an exhibit.
  • Dismantle/Tear Down/Take Down – The process of disassembling and re-packing an exhibit.

Labor Scheduling and Rules

  • Labor Call – The specific time workers are scheduled to arrive at an exhibit space to begin setup or dismantle.
  • Labor Desk – A designated location in the hall where exhibitors place labor orders or check in crews.
  • Four-hour Call/Four-hour Mini – Minimum time for which union labor must be paid, even if the task is shorter.
  • Work Rules – Regulations governing work hours, conditions, and pay structure for craftspersons.
  • Work Time – The actual hours a worker is paid for services provided.

Pay Rates and Overtime

  • Straight Time (ST) – Standard hourly rate for work performed during normal business hours.
  • Overtime (OT) – Higher hourly rates charged for work outside regular business hours, including weekends and holidays.
  • Double Time (DT) – Rates charged at twice the standard rate, often applied on Sundays or holidays (varies by state).
  • Dead Time – Periods when workers cannot perform tasks due to factors beyond their control but are still on the clock.
  • Labor Agreement/Union Contract – A formal agreement between an employer and a union that sets employment terms, work rules, and dispute resolution processes.
  • Right to Work – Laws in certain U.S. states that allow employees to decide whether to join or support a union financially.
  • Union – An organization of workers that protects rights, negotiates wages, and sets workplace standards.

Exhibitor Appointed Contractors

  • Exhibitor Appointed Contractor (EAC) – A company other than the official contractor that an exhibitor hires to provide services such as I&D, A/V rental, photography, or plant rental.

Why This Matters

Understanding I&D terms helps exhibitors:

  • Communicate clearly with contractors and union crews
  • Avoid costly misunderstandings on labor calls and pay rates
  • Prepare realistic budgets for setup and teardown
  • Stay compliant with union rules and venue regulations

With clear communication and knowledge of industry terminology, you can manage your trade show installation and dismantle process smoothly and cost-effectively.