Exhibiting at trade shows requires significant investment in equipment, technology, and booth materials. One mishap in transit can cost thousands of dollars. That’s why trade show shipping cases are essential. They protect your assets, keep supplies organized, and ultimately save you money and stress.
What Are Trade Show Shipping Cases?
Trade show shipping cases are durable containers designed to protect exhibits, electronics, and supplies during air or ground transport. Unlike cardboard boxes, they are built to withstand heavy handling, forklifts, and repeated use. Many cases include foam inserts for delicate items or wheels for easy mobility on site.
Why Invest in Shipping Cases?
- Prevent Damage: Forklift accidents, rough handling, and poor packing can destroy valuable equipment.
- Stay Organized: One case filled with tools, office supplies, and backup materials prevents last-minute scrambling.
- Save Money: A dollar item at home can cost four times as much on the trade show floor. Packing strategically reduces emergency expenses.
- Longevity: High-quality cases are designed to last for years, protecting your investment across multiple shows.
Types of Trade Show Shipping Cases
- Roto-Molded Cases → Heavy-duty, built for long-term protection.
- ATA Cases → Custom foam inserts for sensitive electronics or monitors.
- Graphic and Banner Cases → Keep signage and graphics clean and wrinkle-free.
- Wheeled Cases → Easier mobility through convention centers.
What to Pack in a Survival Case
Beyond your booth materials, consider dedicating one case to essentials that can save the day:
- Basic office supplies (tape, scissors, pens, staplers)
- First aid kit
- Tools for booth assembly
- Extra extension cords and chargers
Checklist: Choosing Trade Show Shipping Cases
- Identify valuable items that require extra protection
- Select heavy-duty or custom cases with foam inserts
- Add wheels for mobility through airports and halls
- Dedicate one case to supplies and tools
- Label cases clearly for easier logistics
Final Thoughts
Exhibiting is expensive enough without the added cost of damaged equipment or overpriced on-site supplies. By investing in durable trade show shipping cases, exhibitors can protect their assets, save money, and reduce stress. As Absolute Exhibits has seen with clients, thoughtful preparation before shipping pays off with smoother, more successful shows.
